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How to Choose Best Printers for Small Business


While choosing the best printer for your small business, the most common questions that cross your mind are “Which ink should is best suited for the business use?”, “What cartridges will give the best printing results?” or “Which printer is best for my business?”

Whatever the nature of your business, it is crucial to have a printer. Don’t waste your time in confusion or on something emotionally taxing. Evaluation of current and upcoming printing habits will help you identify which printer is ideal for your business?

Firstly, you should evaluate your business requisites. What are your current requirements from a printer? Do you believe those needs to change or grow in future? Once you get the answer of these two questions, diagnosing the perfect printer will become much easier.

What are the things, you must consider before choosing a small business printer:

  •  What features do you want?
  •  How much money do you want to spend?
  •  How much printing is needed per day?
  •  What kind of prints you need to do?

If you want the printer to perform some additional tasks, like photocopying, faxing, and scanning then you most likely should purchase a multifunction printer (MFP) or all-in-one printer, and you will find many modern printers that fall into this category.

With improved technologies, newer printers save you lots of money. Not all printers are designed equally, so how do you choose which printer is the best-fit for you?


Printing Color vs. Black and White?

Color vs black and white printing depends whether you require an inkjet or a laser printer. Documents like newsletters, brochures, and other advertising materials are mostly printed in color, while text documents are printed in black and white.
Inkjet printers permit you to use card-stock; photo paper and matte finish paper which are the top choices for color photo printing. Color laser printers are not ideal for printing photo but are prominently used for color presentation, charts, spreadsheets, etc. However, inkjet printers are considered as an excellent choice for image printing.


Multi-functionally Device

Multi-functional printers deliver high-quality scans, manage periodic fax, and promptly email your scan to anyone you want. If you want to just print some documents, then a standard printer should be great for you. A multi-functional printer helps you to have more office space by getting rid of a copier and fax machine.


Print Quality

Print quality puts the last impression of how others see your business. Times have changed and needs to consider a strong global interest in technology has raised the expectation of what is commonly accepted as high-quality print.


Paper-Handling Choices

The printer you opt should have the paper-handling competence appropriate for what you do now and be expandable to contain subsequent growth. Some businesses print more than others and there are a couple of things to consider while choosing a printer that is ideal for your business purpose. Opt for a printer that has enough paper handling capabilities so that you do not have to reload the paper more than once a week.


How Much Speed Do You Need?

Business profitability can deescalate due to slow speed of your printer. Interruption in work flow and wastage of time waiting for your printer to produce the printed materials is definitely not good for your business. Print speed is measured in pages per minute and may differ between different color laser printers. Thus, you should be very careful while checking the specifications of the printer.

Have you ever faced challenges with your printer?
What printer do you use? Does your printer add to your business profitability?

Please share your experience with us in the comment section below.

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